📦Archiving Emails
Archiving emails helps you keep your inbox clean while preserving important messages. Archived emails are moved to a separate Archive folder but remain accessible and searchable.
🎯 What is Archiving?
Archiving is different from deleting:
Archive: Moves email out of inbox but keeps it accessible
Delete: Permanently removes email (moved to Trash)
Archived emails can be:
Searched
Restored to inbox
Accessed from the Archive folder
Tagged and organized
✅ Prerequisites
The Archive feature must be enabled in Setup → Settings → Mailbox Settings → Enable Archive Feature.
📥 How to Archive an Email
Method 1: Single Email Archive
Open your inbox
Find the email you want to archive
Click the three-dots menu (⋯) on the email row
Select Archive from the menu
The email will be moved to the Archive folder
Method 2: Bulk Archive
Select multiple emails using checkboxes
Click the Actions dropdown menu
Select Archive
All selected emails will be archived
Method 3: Keyboard Shortcut
Select the email(s)
Press A key (if keyboard shortcuts are enabled)
Email(s) will be archived
📂 Accessing Archived Emails
View Archive Folder
Navigate to Mailbox → Emails
In the folder sidebar, click Archive
All archived emails will be displayed
Search Archived Emails
Use the search bar at the top
Your search will include archived emails by default
Or navigate to Archive folder and search within it
🔄 Restoring Archived Emails
To move an archived email back to your inbox:
Navigate to Archive folder
Find the email you want to restore
Click the three-dots menu (⋯)
Select Move to Inbox or Unarchive
The email will return to your inbox
🤖 Auto-Archive with Rules
You can automatically archive emails using Email Rules:
Go to Mailbox → Rules
Create a new rule
Set conditions (e.g., "From contains: newsletter@")
Add action: Move to Folder → Archive
Save the rule
Example: Automatically archive all newsletter emails to keep inbox clean.
💡 Best Practices
Archive Regularly: Archive emails you've read but want to keep
Use for Reference: Archive emails you might need later
Combine with Tags: Tag emails before archiving for easier finding
Auto-Archive Rules: Set up rules to auto-archive newsletters, notifications, etc.
Review Periodically: Periodically review archived emails and delete what's no longer needed
⚠️ Important Notes
Archiving does not delete emails - they remain accessible
Archived emails count toward your storage quota
You can search archived emails just like inbox emails
Archive feature must be enabled in Settings
Archived emails can be restored to inbox anytime
🔗 Related Documentation
Organizing Emails - General organization tips
Creating Email Rules - Auto-archive with rules
Email Tags (Labels) - Tag emails before archiving
Settings Reference - Enable Archive feature
Last updated