🔍Advanced Search

Advanced Search provides powerful filtering options to find specific emails quickly. Use multiple criteria to narrow down results and locate exactly what you need.

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🎯 What is Advanced Search?

Advanced Search allows you to search emails using:

• Multiple criteria simultaneously

• Specific fields (From, Subject, Body, etc.)

• Date ranges

• Tags and labels

• Read status

• Attachment presence

Benefits:

• Find emails faster

• Combine multiple search criteria

• Filter by specific attributes

• Search across all folders

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✅ Prerequisites

Advanced Search must be enabled in Setup → Settings → Mailbox Settings → Enable Advanced Search.

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🔍 Accessing Advanced Search

Method 1: Search Bar

1. Navigate to Mailbox → Emails

2. Click the Advanced Search button (usually next to the search bar)

3. Advanced search panel will expand

Method 2: Search Icon

1. Look for the search/filter icon in the mailbox interface

2. Click to open advanced search options

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📋 Search Criteria

From (Sender)

Search by email sender:

• Enter email address: [e-mail]

• Enter domain: @example.com

• Enter name: John Smith

Examples:

• support@ - Find all emails from support addresses

• @company.com - Find all emails from company domain

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Subject

Search in email subject lines:

• Enter keywords: invoice, urgent, meeting

• Use partial matches: inv finds "invoice", "invitation", etc.

Examples:

• invoice - Find all emails with "invoice" in subject

• [URGENT] - Find urgent emails

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Body (Content)

Search in email body/content:

• Enter keywords or phrases

• Searches through entire email text

Examples:

• project deadline - Find emails mentioning project deadline

• payment received - Find payment confirmations

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To (Recipient)

Search by recipient:

• Your email address

• Other recipients in To/CC fields

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Tags

Filter by email tags/labels:

• Select one or more tags from dropdown

• Shows only emails with selected tags

Examples:

• Select "Support" tag - Shows only support emails

• Select multiple tags - Shows emails with any selected tag

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Date Range

Filter by date:

• From Date: Start of date range

• To Date: End of date range

• Select dates using date picker

Examples:

• Last week: Set From/To dates for last 7 days

• This month: Set From/To dates for current month

• Specific period: Set custom date range

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Read Status

Filter by read status:

• Read: Show only read emails

• Unread: Show only unread emails

• All: Show both read and unread

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Has Attachment

Filter by attachment presence:

• Yes: Show only emails with attachments

• No: Show only emails without attachments

• All: Show both

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🔎 Performing a Search

Step 1: Enter Criteria

1. Open Advanced Search panel

2. Fill in the criteria you want to search for

3. You can use one or multiple criteria

Step 2: Apply Filters

1. Click Search or Apply Filters button

2. Results will update to show matching emails

3. Search criteria remain visible for easy modification

Step 3: Clear Search

1. Click Clear or Reset button

2. All filters are removed

3. Full email list is displayed again

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💡 Search Tips

Combine Criteria

Use multiple criteria for precise results:

• From: support@ AND Subject: urgent = Support urgent emails

• Tags: "VIP" AND Date: Last 7 days = Recent VIP emails

• Has Attachment: Yes AND Read Status: Unread = Unread emails with attachments

Use Partial Matches

• inv matches "invoice", "invitation", "inventory"

• @company matches all emails from company domain

• support matches "support", "Support", "SUPPORT" (case-insensitive)

Date Ranges

• Use specific dates for precise filtering

• Use date ranges to find emails from periods

• Combine with other criteria for better results

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📊 Search Results

Viewing Results

• Results appear in the email list

• Matching criteria are highlighted

• Results are sorted by date (newest first)

Refining Results

• Modify search criteria and search again

• Add more criteria to narrow results

• Remove criteria to broaden results

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🔄 Saving Searches

While the module doesn't have saved searches, you can:

• Bookmark specific search URLs (if supported)

• Use Email Rules to automatically tag emails matching criteria

• Create tags for frequently searched categories

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⚠️ Important Notes

• Advanced Search searches across all folders (Inbox, Sent, Archive, etc.)

• Search is case-insensitive

• Partial matches are supported

• Multiple criteria use AND logic (all must match)

• Advanced Search feature must be enabled in Settings

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🔗 Related Documentation

• Email Tags (Labels) - Use tags in search

• Organizing Emails - General organization tips

• Creating Email Rules - Auto-tag based on search criteria

• Settings Reference - Enable Advanced Search