📉Asset Depreciation Management

How to manage asset depreciation and view depreciation reports

The Assets module tracks depreciation for accounting and financial reporting. Set depreciation periods when creating assets, and use the Depreciation section to view schedules and export reports.

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1. 📍 Access Depreciation

Navigation: Assets → Depreciation from the sidebar.

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2. ⚙️ Setting Depreciation on Assets

When creating or editing an asset, configure:

Field	Description
Depreciation (Months)	Number of months over which the asset depreciates (e.g., 36 for 3 years)
Unit Price	Purchase price per unit
Purchase Date	Start date for depreciation calculation
Salvage Value	Optional — expected value at end of life

Formula (straight-line):

Monthly Depreciation = (Total Value - Salvage Value) / Depreciation Months
Depreciation to Date = Monthly Depreciation × Months Since Purchase
Residual/Book Value = Total Value - Depreciation to Date

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3. 📊 Depreciation Dashboard

The Depreciation page typically shows:

• Original Value — Total purchase value of assets

• Total Depreciation — Accumulated depreciation to date

• Current Book Value — Original minus depreciation

• Depreciation Schedule — Per-asset breakdown

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4. 📈 Depreciation Report

1. Go to Assets → Reports

2. Select Depreciation Report

3. Apply filters (group, location, status)

4. Choose format: PDF, Excel, or CSV

5. Click Generate Report

Report Contents

• Asset code and name

• Purchase date

• Original value

• Depreciation period (months)

• Months used

• Depreciation value to date

• Residual value

• Depreciation percentage

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5. 📋 Depreciation Schedule Table

In Assets → Depreciation you may see a table with:

• Asset details

• Opening value

• Depreciation amount

• Closing value

• Period (e.g., monthly or yearly)

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💡 Best Practices

• ✅ Set depreciation when creating assets for accurate reporting

• ✅ Use consistent periods (e.g., 36 months for IT equipment)

• ✅ Export reports for accounting and tax filing

• ✅ Review fully depreciated assets for disposal decisions