🏷️Custom Fields

How to add and use custom fields for assets

Custom fields let you extend asset data with properties specific to your business. Add fields like "License Key", "IP Address", "Contract End Date", or any other data you need to track.

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1. 📍 Access Custom Fields

Navigation: Assets → Settings → Custom Fields tab.

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2. ➕ Add a Custom Field

1. Click New Custom Field

2. Enter Field Name (e.g., "Software License")

3. Select Field Type (see below)

4. For Select type: add options separated by | (e.g., Active|Expired|Pending)

5. Applies to Groups — Leave empty for all groups, or select specific groups

6. Required — Check if the field must be filled when creating/editing assets

7. Show on Table — Check to display in the asset list

8. Field Order — Control display order

9. Click Save

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3. 📋 Field Types

Type	Description	Example
Text	Single-line text	License key, serial number
Textarea	Multi-line text	Notes, specifications
Number	Numeric value	Capacity, version
Date	Date picker	Contract end, renewal date
Select	Dropdown	Status, priority
Checkbox	Yes/No	Is insured, requires calibration
URL	Web link	Manual, support page

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4. 🎯 Applies to Groups

• Empty — Field appears for all assets

• Specific groups — Field appears only for assets in selected groups

Example: Add "RAM (GB)" only to the "Laptops" group.

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5. 📊 Using Custom Fields

When Creating/Editing an Asset

• Custom fields appear in the form based on the asset's group

• Required fields must be filled before saving

• Values are stored per asset

In Reports

• Fields with Show on Table appear in the asset list

• Export reports may include custom field values (depending on implementation)

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💡 Best Practices

• ✅ Use clear names — "Software License Key" not "slk"

• ✅ Limit options for Select — Keep dropdowns manageable

• ✅ Use groups — Apply fields only where relevant

• ✅ Show on table for fields you filter or sort by often