# Reports & Export

The Assets module includes comprehensive reporting. Generate reports for assets, depreciation, maintenance, checkouts, audit logs, and utilization — then export to **PDF**, **Excel**, or **CSV**.

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## 1. 📍 Access Reports

**Navigation:** **Assets** → **Reports** from the sidebar.

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## 2. 📋 Available Reports

| Report           | Description                         | Use Case                              |
| ---------------- | ----------------------------------- | ------------------------------------- |
| **Assets List**  | All assets with details             | Inventory audit, export to accounting |
| **Depreciation** | Depreciation values, residual value | Financial reporting, tax              |
| **Maintenance**  | Maintenance schedule and history    | Compliance, vendor management         |
| **Checkout**     | Check-in/out history                | Usage tracking, overdue follow-up     |
| **Audit**        | Complete activity trail             | Compliance, security review           |
| **Utilization**  | Asset usage rates, allocation %     | Optimization, capacity planning       |

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## 3. 🔧 Using Reports

### Steps

1. Go to **Assets** → **Reports**
2. Select the **Report Type**
3. Apply **Filters** (optional):
   * **Group** — Asset category
   * **Location** — Storage location
   * **Status** — Asset status
   * **Date From / Date To** — For time-based reports
4. Select **Format**: PDF, Excel, or CSV
5. Click **Generate Report**

### Output

* **PDF** — Opens in browser, can be printed or saved
* **Excel** — Downloads as .xls file
* **CSV** — Downloads as .csv for import into other systems

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## 4. 📊 Report Details

### Assets List Report

* Asset code, name, group, location, department
* Quantity, unit price, purchase date
* Warranty period, status

### Depreciation Report

* Asset code, name, purchase date
* Original value, depreciation period, months used
* Depreciation value, residual value, percentage

### Maintenance Report

* Maintenance records with asset, type, scheduled date
* Status, cost, vendor
* Filter by status, date range, asset

### Checkout Report

* Checkout records with asset, user, dates
* Status (checked out, returned, overdue)
* Filter by status, date range

### Audit Report

* All asset-related actions
* Who, when, what changed (old vs. new values)
* Filter by asset

### Utilization Report

* Asset usage statistics
* Total days owned vs. days used
* Utilization rate, allocation rate, checkout count

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## 💡 Best Practices

* ✅ **Run depreciation report** regularly for accounting
* ✅ **Export audit log** for compliance reviews
* ✅ **Use filters** to focus on specific groups or periods
* ✅ **Save PDFs** for record-keeping and audits