📦 Creating an Asset
How to create a new Asset using Asset Management module for Concord CRM
Last updated
How to create a new Asset using Asset Management module for Concord CRM
Last updated
To create an asset in Concord CRM using the Asset Management module, follow these steps:
Navigate to the Assets section from the main dashboard or the sidebar menu. This is where you can manage and create all assets for your organization.
Click on the New Asset button. This will open a form where you can enter the details required for the asset registration.
In the asset creation form, provide the necessary details, including:
Asset Name: Enter a descriptive name for the asset (e.g., "MacBook Pro 16-inch", "Office Desk")
Asset Code: The system auto-generates a unique code (AST-00000001), but you can modify it if needed
Category: Select the main category from the dropdown (e.g., IT Equipment, Furniture, Vehicles)
Subcategory: Choose the specific subcategory that best describes your asset
Assign Asset To: Select the company/department that will be responsible for this asset
Quantity: Enter the number of items being added
Unit: Select the unit of measurement (pieces, sets, meters, etc.)
Unit Price: Enter the purchase price per unit
Purchase Date: Set the date when the asset was purchased
Location: Choose where the asset will be stored or used
Serial Number: Enter the manufacturer's serial number (auto-generated if left blank)
Model: Specify the asset model or version
Description: Add any additional details about the asset
Warranty Period: Enter warranty duration in months
Depreciation Period: Set depreciation period in years for accounting purposes
Salvage Value: Enter the expected value at end of asset life
Supplier Name: Name of the vendor or supplier
Supplier Address: Supplier's business address
Supplier Phone: Contact number for the supplier
Upload Image: Attach a photo of the asset for easy identification
Once all details are entered, review the asset information for accuracy. Ensure that:
Asset name is descriptive and clear
Category and subcategory are correctly selected
Quantity and pricing information is accurate
Required fields are properly filled
Click Save to create the asset. The system will automatically:
Generate a unique QR code for the asset
Create an asset code if you haven't customized it
Generate a serial number if not provided
Set the available quantity equal to the total quantity
Send a notification to the assigned company
Record the asset creation in the system timeline
After successful creation:
The asset appears in your Assets list with status "Available"
A QR code is generated for physical asset tagging
The assigned company receives an email notification
The asset is ready for allocation to individual users
Financial tracking begins if depreciation period is set
Use consistent naming: Follow a standard naming convention for similar assets
Upload images: Photos help with asset identification and audits
Set warranty periods: This helps track when assets need replacement
Configure depreciation: Important for accounting and financial reporting
Print QR codes: Attach them to physical assets for easy scanning and management
