🏭 Assets Management Module for Concord CRM
Efficiently manage your company's assets, track allocations, monitor maintenance, and handle depreciation directly within Concord CRM.
Features - What you can do with the Asset Management Module:
✅ Complete Asset Lifecycle Management
Create and Track Assets
Add new assets with detailed information (name, code, category, price, etc.)
Upload asset images and generate QR codes for easy identification
Set purchase dates, warranty periods, and depreciation schedules
Categorize assets with main categories and subcategories
Assign assets to specific locations within your organization
Define units of measurement for different asset types
📋 Asset Allocation & Assignment
Smart Allocation System
Assign assets to companies
Allocate specific quantities to individual users
Track who has what assets and when they received them
Monitor available vs. allocated quantities in real-time
Automated Notifications
Get notified when assets are initially assigned to your company
Receive alerts when assets are allocated to you personally
Stay informed when assets are revoked or returned
🔧 Maintenance Management
Preventive Maintenance Tracking
Schedule maintenance for assets with expected completion dates
Track assets currently under maintenance
Set expected return dates for maintenance items
Monitor maintenance history for each asset
Maintenance Workflow
When assets go to maintenance, available quantity is automatically reduced
Set expected return dates and receive automated reminders
Mark assets as available when maintenance is completed early
Get notifications when assets are released from maintenance
📊 Financial Tracking & Depreciation
Depreciation Management
Set depreciation periods for assets
Define salvage values for end-of-life calculations
Track book values and accumulated depreciation automatically
Identify fully depreciated assets
📱 QR Code Integration
Easy Asset Identification
Auto-generate QR codes for each asset
Scan codes for quick asset lookup and management
Perfect for physical asset verification and audits
📈 Comprehensive Reporting
Asset Status Tracking
View complete history of asset actions (created, allocated, revoked, maintenance)
Track status changes with timestamps and responsible users
Generate asset summary reports for auditing
Loss & Damage Management
Report lost or broken assets
Track asset liquidations and disposals
Maintain complete audit trails for compliance
🧭 How to Use the Asset Management Module
1. 📦 Create a New Asset
Go to Assets from the CRM menu
Click "Add New Asset"
Fill in required information:
Asset name (required)
Asset code (auto-generated but editable)
Category and subcategory (required)
Assign to company (optional)
Quantity and unit of measurement
Unit price and purchase date
Location (optional)
Serial number (auto-generated if not provided)
Warranty period (in months)
Depreciation period (in years)
Salvage value
Model and supplier information
Description and images
Click Save - The system will:
Generate a QR code automatically
Send notification to the assigned company
Record the creation in asset history
2. 🏢 Manage Asset Subcategories
Set Up Subcategories:
Go to Asset Subcategories
Create main Subcategories (e.g., Laptops", "Desktops")
Define units of measurement (pieces, sets, meters, etc.)
3. 📍 Configure Locations
Location Management:
Set up locations where assets can be stored or used
Assign assets to specific locations for better tracking
Move assets between locations as needed
4. 👥 Allocate Assets to Users
Allocation Process:
Select an asset from your assets list
Choose "Allocate" action
Select the user to receive the asset
Specify quantity to allocate
Add notes if needed
The user will receive an automatic notification
5. 🔄 Handle Asset Returns
Revocation Process:
Go to allocated assets
Select "Revoke" action
Specify quantity to return
Add return notes
User will be notified of the revocation
Available quantity is automatically updated
6. 🛠️ Maintenance Management
Schedule Maintenance:
Select assets needing maintenance
Mark as "Under Maintenance"
Set expected completion date
Revoked User will receive notification
Complete Maintenance:
When maintenance is done early, use "Mark Retrieved" action
System sends completion notification
Available quantity is restored automatically
Scheduled reminder emails are cancelled
7. 📊 Monitor Asset Status
Asset History:
View complete timeline of each asset
See all allocations, revocations, and maintenance activities
Track who had the asset and when
Export history for reporting purposes
Dashboard Analytics:
View depreciation statistics
Monitor asset values and trends
Track maintenance schedules
Generate compliance reports
💡 Common Use Cases
🖥️ IT Equipment Management
Track laptops, monitors, and peripherals
Allocate equipment to new employees
Schedule regular maintenance and updates
Monitor warranty periods and replacements
🪑 Office Furniture & Equipment
Manage desks, chairs, and office supplies
Track furniture assignments to departments
Handle office relocations and space planning
Monitor depreciation for accounting purposes
🚗 Vehicle Fleet Management
Track company vehicles and their assignments
Schedule regular maintenance and inspections
Monitor fuel costs and usage patterns
Handle vehicle lifecycle and replacements
🏭 Manufacturing Equipment
Track production machinery and tools
Schedule preventive maintenance
Monitor equipment utilization and efficiency
Manage spare parts and consumables
📱 Mobile Device Management
Track phones, tablets, and accessories
Manage device assignments to employees
Handle device upgrades and replacements
Monitor data plans and usage
🚀 Getting Started Tips
✅ Initial Setup Checklist
Configure Categories: Set up your asset categories and subcategories first in Asset Setting
Define Locations: Create locations where assets will be stored or used
Set Up Units: Define measurement units for different asset types
Configure Notifications: Ensure email notifications are properly set up
📋 Best Practices
Consistent Naming: Use clear, consistent naming conventions for assets
Regular Audits: Periodically verify physical assets against system records
Maintenance Schedules: Set up proactive maintenance schedules to extend asset life
Documentation: Keep detailed records of purchases, warranties, and repairs
QR Code Usage: Print and attach QR codes to physical assets for easy scanning
Need Help? Contact your system administrator or refer to the Concord CRM support documentation for technical assistance.
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