📋Quotations
The Quotations page allows admin users to review, compare, and act on supplier quotations submitted in response to RFQs. Admins do not create or submit quotations themselves — their role is strictly evaluative and decision-oriented.
🔹 What Admins Can Do
✅ 1. View Quotations
Admin users can see all quotations submitted by suppliers against RFQs.
Admins can open a quotation to view details such as:
Quotation number
Supplier information
Delivery terms
Payment terms
Validity period
Notes (if any)
Line items (products, quantities, prices, totals)
✅ 2. Compare Quotations
From the quotations list or RFQ detail view, admins can access the Compare Quotes interface.
The comparison view (as shown in the screenshot) includes:
Supplier selector dropdowns to compare two or more suppliers side by side.
Header section showing:
Quotation number
Delivery terms
Payment terms
Validity date
Notes
Item comparison table with:
Product names
Quantity
Unit price per supplier
Total price per supplier
Summary section with:
Total items
Total value per supplier
This view helps admins make informed decisions on pricing, terms, and supplier reliability.
✅ 3. Create Purchase Orders from Quotations
Once the comparison is complete, the admin can proceed with procurement.
From the comparison screen:
Each supplier column has a "Create Purchase Order" button.
Clicking this converts the selected quotation into a Purchase Order.
The PO will inherit:
Supplier details
Quoted products
Prices
Terms
Once created, the purchase order moves to the Purchase Orders module for further processing (approval, sending, receiving, etc.).
❌ What Admins Cannot Do
Admin users cannot apply or submit quotations on behalf of suppliers.
Quotation submission is exclusively handled by suppliers via their dashboard.
✅ Typical Workflow
RFQ is created from a Purchase Requisition.
Suppliers submit quotations from their portal.
Admin goes to the RFQ page:
Opens comparison view
Admin compares quotations side-by-side
Admin chooses the preferred quotation
Admin clicks Create Purchase Order to proceed
Last updated