The Purchase Orders allow users to view and manage purchase orders that are automatically generated from selected supplier quotations. This section explains how purchase orders are created, viewed, and updated.
✅ 1. How Purchase Orders Are Created
Purchase Orders cannot be manually created.
They are automatically generated when a user selects a quotation from the Compare Quotations page and clicks Create Purchase Order.
Once created:
The purchase order is assigned a unique number (e.g., PO-00000001).
All product details (SKU, quantities, and unit prices) are copied from the selected quotation.
The purchase order is linked to the supplier who submitted the quotation.
🔍 2. Viewing a Purchase Order
From the Purchase Orders menu, click any purchase order row to view its details.
The purchase order detail page displays:
✅ Header Section
Purchase Order Number
Status (e.g., Pending)
Created Date
✅ Product Details Table
Includes:
Product Name
SKU
Quantity
Unit Price
Total Cost per item
✅ Purchase Order Summary
Shows:
Total number of items
Total order cost
This information is read-only and pulled directly from the quotation.
✏️ 3. Editing or Deleting Purchase Orders
🔒 Purchase orders cannot be edited.
🔒 Purchase orders cannot be deleted.
All information is final once the purchase order is generated. The only action allowed is updating the order status.
🔄 4. Updating Purchase Order Status
To change the status of a purchase order:
Go to the Purchase Orders list.
On the row of the desired order, click the triple-dot (more actions) icon.
Click Change Status.
A modal will appear with the following options:
Pending
Accepted
Sent
Delivered
Cancelled
Select the new status and confirm.
Only the status field can be modified — all other fields remain locked.
