📦Purchase Orders
The Purchase Orders allow users to view and manage purchase orders that are automatically generated from selected supplier quotations. This section explains how purchase orders are created, viewed, and updated.
✅ 1. How Purchase Orders Are Created
Purchase Orders cannot be manually created.
They are automatically generated when a user selects a quotation from the Compare Quotations page and clicks Create Purchase Order.
Once created:
The purchase order is assigned a unique number (e.g.,
PO-00000001).All product details (SKU, quantities, and unit prices) are copied from the selected quotation.
The purchase order is linked to the supplier who submitted the quotation.
🔍 2. Viewing a Purchase Order
From the Purchase Orders menu, click any purchase order row to view its details.
The purchase order detail page displays:
✅ Header Section
Purchase Order Number
Status (e.g., Pending)
Created Date
✅ Product Details Table
Includes:
Product Name
SKU
Quantity
Unit Price
Total Cost per item
✅ Purchase Order Summary
Shows:
Total number of items
Total order cost
This information is read-only and pulled directly from the quotation.
✏️ 3. Editing or Deleting Purchase Orders
🔒 Purchase orders cannot be edited. 🔒 Purchase orders cannot be deleted.
All information is final once the purchase order is generated. The only action allowed is updating the order status.
🔄 4. Updating Purchase Order Status
To change the status of a purchase order:
Go to the Purchase Orders list.
On the row of the desired order, click the triple-dot (more actions) icon.
Click Change Status.
A modal will appear with the following options:
Pending
Accepted
Sent
Delivered
Cancelled
Select the new status and confirm.
Only the status field can be modified — all other fields remain locked.
🚫 Important Restrictions
✅ Created only via quotation selection
✅ Cannot be created manually
✅ Cannot be edited
✅ Cannot be deleted
✅ Status updates only via Change Status action
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