💰Payments
The Payments section records all payments made and received by your organization. Manual payments automatically generate a journal entry that debits Cash / Bank and credits Accounts Receivable.
List View
The Payments table displays all payment records with the following columns:
Payment Number
Auto-generated identifier using the configured prefix (default: PAY-).
Payment Date
The date the payment was made or received.
Amount
The payment amount.
Payment Method
How the payment was made (e.g., Bank Transfer, Cash, Check, Credit Card).
Currency
The currency of the payment.
Reference
Optional external reference number.
Notes
Additional notes about the payment.
Status
Current status of the payment (Completed or Pending).
Created At
The date and time the record was created.
Creating a Payment
Click the Create Payment button to open the creation side panel. The form includes the following fields:
Payment Number
Auto
Automatically generated using the configured prefix.
Payment Date
Yes
The date of the payment.
Amount
Yes
The payment amount.
Payment Method
Yes
Select the method: Bank Transfer, Cash, Check, or Credit Card.
Currency
No
The currency (defaults to USD).
Reference
No
An external reference number (e.g., check number, transaction ID).
Notes
No
Any additional notes about the payment.
Automatic Journal Entry
When a manual payment is created, the system automatically generates a journal entry that debits Cash / Bank and credits Accounts Receivable. Gateway payments (those processed through a payment provider) are handled separately via the Invoice payment flow rather than the Payment record.
See Journal Entries for the full list of auto-creation triggers.
Payment Statuses
Completed
The payment has been fully processed.
Pending
The payment has been recorded but not yet finalized or confirmed.
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