π Stock Ledger
π Overview
The Stock Ledger in the Concord CRM Inventory Module provides an automatic, chronological log of all stock movements. It ensures traceability and auditable tracking of changes in inventory levels across warehouses and bins.
βοΈ How Stock Ledger Works
A stock ledger entry is auto-generated every time stock is modified through:
β Receipt conversion (stock creation)
π Put Away action (stock transfer)
π Stock Adjustment (increase or decrease)
No manual creation is allowed β system-handled only.
ποΈ Ledger Entry Structure
Each ledger entry includes:
π’ Warehouse
Warehouse location (optional if unassigned)
π¦ Bin
Bin location within warehouse (optional)
π Item SKU
SKU code from the product catalog
π Transaction Type
One of: Transfer In
, Transfer Out
, WIP Consumption
β Quantity In
Quantity added to stock (if applicable)
β Quantity Out
Quantity removed from stock (if applicable)
βοΈ Balance
Total quantity of the item in the related warehouse after transaction
π Reference No.
Linked to receipt, adjustment, or transfer record
π Description
Short system-generated explanation of the action
π§Ύ Remarks
Optional notes for additional context
π Created At
Date and time of the transaction
π Balance is calculated per warehouse and reflects current inventory after the transaction.
π Transaction Triggers
π§Ύ Receipt Item Conversion
When receipt item is confirmed and converted to stock
Ledger records initial stock entry
π Put Away
Transfer between warehouses/bins:
Creates Transfer Out entry from source
Creates Transfer In entry to destination
π οΈ Stock Adjustment
Increase = Transfer In
Decrease = Transfer Out
Reason captured in remarks field
π Key Features
π§Ύ Fully Automated: No manual entry needed
π Linked Transactions: Reference to receipt, adjustment, or put away
βοΈ Real-Time Logging: Entries created instantly upon stock change
π₯ Audit Trail: Every stock movement is permanently recorded
π Per-Warehouse Tracking: Balance calculated per item per warehouse
π Example Use Cases
βοΈ Confirming newly received stock adds ledger entry
π Transferring stock between warehouses logs both in and out entries
π Reducing stock due to damage adds a Transfer Out with reason in remarks
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